Explaining QuickBooks Autofill [2022 Edition]

disable autofill QuickBooks

QuickBooks Autofill is a feature introduced by Intuit that allows you to pre-fill the information on checks, bills, transactions, invoices etc.

This feature saves time and effort by eliminating the need to repeatedly enter the same data. QuickBooks uses the information that you entered previously to choose employee, account, vendor, invoice, employee’s timesheet, sales receipt, invoice etc. You also have an option to edit the pre-filled information and save it. The new information will be updated whenever you choose that particular account next time.   

Do you wish to use QuickBooks autofill feature but don’t know how to use it? Just contact an expert at +1-(855)-955-1942 and they can brief you everything about it.

Important Information That The QuickBooks Autofill Feature Can Fill Automatically

IMPORTANT: QBO fill the transactions automatically only when your auto-recall is turned ON.

The Autofill feature, also known as Auto-Recall, can help pre-fill a lot of things. You can use it for your invoices, sales receipts, invoices, vendors etc. Let’s look at all the sections that this feature can be used to fill in:- 

For Vendors, Customer or Employee

The autofill option in QuickBooks may pre-fill nearly all of the information needed to enter bills, write checks, or enter credit cards. The user is just required to complete the date column. Simply choose a customer, vendor, or employee, and QuickBooks will fill in the details based on recent transactions. If necessary, you can edit and save any information.

For Sales Receipts and Invoices

To utilize QuickBooks Autofill, Go to the customer tab and select Sales Receipt or Invoice. However, in this category, the only information that is pre-filled is the location part. Users can pre-fill the desired information by scheduling transactions or creating a recurring transaction template.

For employee Timesheet

The pre-fill feature is not very useful for this category as it just enters details about location. The rest of the information has to be re-entered by the user. There is no option to create a template or schedule it either.

The method to turn on the autofill feature in QuickBooks online and desktop versions varies. In QBO, you must go to the settings menu to activate this option; however, in QBD, it is available from the edit menu. So let’s take a closer look at the measures you’ll need to take:

Steps to Turn ON QuickBooks Online Autofill

You need to Go to the accounts and settings option to enable QuickBooks Online Autofill. Then follow the given steps:

  • Tap on the Gear button in the top right corner. 
  • Click on Accounting and Settings in the Your Company section.
  • Click on Advanced in the left section.
  • Now tap on Automation and it will expand your options. 
  • Tickmark the Pre-fill forms with previously entered content box.
  • Tap on Save and finally click on Done.

NOTE: To Turn OFF autofill in QuickBooks, You just need to come back and uncheck the ‘Pre-fill forms with previously entered content’ box.

Steps to Turn On Autofill in QuickBooks Desktop

Go through the Edit Menu and Tickmark the below listed option to enable autofill in QuickBooks desktop. Detailed steps are mentioned below:

  • Click on the Edit tab.
  • Select Preferences and the Preference window will open up. 
  • Go to the General menu and Checkmark the Automatically remember account or transaction information box.
  • Mark Automatically recall last transaction for this name.
To turn on autofill in QB desktop, follow these steps.
Steps to Turn on autofill in QuickBooks Desktop
  • Finally click on OK and then close the preference window.

NOTE: To Turn OFF autofill QuickBooks feature, You just need to follow the above-mentioned steps and uncheck the Automatic recall last transaction information box.

You may also like: 3 Solutions You Must Know To Fix ‘QuickBooks Error 185’

QuickBooks auto recall feature can help a lot if you have recurring transactions with a limited set of people. If you are still unable to use the QuickBooks autofill feature, we will advise you to reach out to our experts at QuickBooks Data Service Solutions helpline number +1(855)-955-1942 and they will provide you with better guidance.


What can you do if QuickBooks autofill isn’t working?

Old or damaged cache files can be a reason for users to run into QuickBooks autofill not working problems. You can simply fix it by clearing all the cache files from your web browser. Worry not as it will not affect your data in any manner. Browsers generate cache files every time you visit a website so that it can load faster when you visit it next time. These are the steps you need to follow in order to clear them off in chrome:

  • Tap on three vertical dots in the top right corner. 
  • Choose More tools and then tap on Clear Browsing Data.
  • Open the time range dropdown and select All time.
  • Only tick mark Cached images and files.
  • Finally click on Clear Data.

What should be done when an account doesn’t autofill on QuickBooks ?

There is a possibility that the problem is with your company file if the account doesn’t autofill on QuickBooks. You need to use the Verify and Rebuild utility in order to fix the problem. These are the steps you need to follow:-  

  • Click on the File tab and then choose Utilities.
  • Click on Verify data and then tap on OK. 
  • Now click on the File tab again and choose Utilities.
  • Choose Rebuild Data and then tap on OK. 
  • QuickBooks will ask you to create a backup before rebuilding your company file, tap on OK to create backup. 
  • Click on OK once the rebuild is finished.

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