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Easy Fix for ‘QuickBooks Scheduled Backup Not Working’ Issue

Quickbooks Accountant Scheduled backup not working

Users can automate the process of backing up QuickBooks data. It means that you can configure QB to backup your company file on its own and at a fixed interval. However, sometimes users may not be able to use this feature because of the ‘QuickBooks scheduled backup not working’ issue. As the name suggests, QB fails to create scheduled backups, thus jeopardizing users data security. 

Worried because QuickBooks automatic backup Not working? Reach out to an expert at +1-(855)-955-1942 and they will guide you on how to fix this error. 

Things to Check Before Troubleshooting ‘QuickBooks automatic Backup Not working’ Issue

Many minor things can cause ‘QuickBooks automatic Backup Not working’ Issue. Just go through this list and check if these are the reasons for your error. You don’t need a complex troubleshooting process to fix them:- 

  • Company File Name is Too Long or Have Extra Spaces

The company file name should not be more than 65 characters as it can cause ‘QuickBooks Backup Scheduler not working’ issue. Another reason for this error is to have extra spaces in your company file name. Remove all the extra spaces and reduce the file size to below 65 characters. Also, remove underscores and special characters from the name. 

  • File Size Too Large

The schedule backup feature can only back up file size up to 3 GIG. 

  • Not Suitable Drive or Access Permission

QuickBooks Database Server requires certain permissions to proceed with the scheduled backup. Also ‘QuickBooks automatic Backup Not working’ issue can arise on your system if the location for scheduled backup is a flash drive or external drive. Ensure that QB has required permission and that the drive you are using is suitable for creating a backup.

  • Preference Settings are in Conflict

Your backup configuration set to “Keep QuickBooks running for quick startups” can be one reason for this error. It does not allow backing up to stop and creates a .tmp file. 

There are majorly 5 reasons that can cause the ‘QuickBooks Scheduled Backup Not working’ Issue. They include compatibility issues, improper configuration, problems with your QB version and damage in your company file. Let’s look at these reasons in detail and also discuss the ways to fix it:- 

Cause 1: Incompatibility Between Your QuickBooks and Windows Version

One of the primary reasons for the ‘QuickBooks automatic Backup Not working’ issue is incompatibility between your QB and Windows versions. It means that your QB version is set to run on a different version of Windows from what you are using. The application may be running, but users can’t utilise all the features of QuickBooks. 

Solution: Run QuickBooks in Compatibility Mode for Your Version of Windows

You need to check the version of windows you are using and then run QuickBooks in the compatibility mode. Through this process, you make QB suitable to run for your Windows. Follow these steps to do so:-  

  • Right-click on your QB application icon present on the desktop and choose Properties.
  • Click on the Compatibility tab and tickmark the ‘Run this program in compatibility mode for‘ box.
  • Click on the drop-down list and choose the version of windows you are using.

NOTE: If you are not aware of the version of Windows you are using, press Window+R on the keyboard and type in winver in Run box. Check your Windows’ version from the About Windows pop-up. 

  • Tap on Apply and press OK.

Now, run QB and check if the scheduled Automatic Backup service is running fine.

Cause 2: Wrong Configuration for Automatic Backup

There is a possibility that the ‘QuickBooks automatic Backup Not working’ issue is arising because you did not set up the scheduled backup process properly. Setting up this feature requires manual steps and it is very natural to make mistakes while following them.

Solution: Set-up the Automatic Backup Feature

These are the proper steps you need to follow to set up a scheduled backup feature in QuickBooks:- 

  • Tap on the File tab and choose Save Copy or Back Up. A new window will open up.
  • Click on Backup Copy and tap on Next.
  • Now click on Options and set up the location to save your backup file. Once done, press Next.
  • Choose Change Location or Use this Location and tap on Next.
  • Then tap on Save it now and schedule future backups or Only schedule future backups. Then click on Next. 
  • Now click on ‘Save backup copy automatically when I close my company file every (number) times’ box.
  • Fill in the number in the field provided and click Finish. 

Cause 3: Outdated QuickBooks Application

Using an outdated QuickBooks application can potentially lead to ‘QuickBooks Backup Scheduler not working’ issue. It can also cause a drop in the performance of your application.  

Solution: Update QuickBooks Application

You can simply fix this issue by updating your QuickBooks application. These are the steps you need to follow to do so:- 

  • Close your company file and then rerun your QB application.
  • Go to the Help tab and choose Update QuickBooks Desktop.
  • Now go to the Update Now tab and tickmark Reset Update box.
  • Click on Get Updates and the download process will start.
  • Restart your QB application after the download process is over.
  • Click on Yes when the prompt to install the new update appears on your screen. 
Steps to update QuickBooks Application

Cause 4: Damage in your Company file

QB will not run a scheduled backup of your company file if the data has been compromised. The damage in your company file is a prominent reason for the ‘QuickBooks Scheduled Backup Not Working’ issue.  

Solution: Run Verify and Rebuild Utility

The Verify utility helps to figure out the damage in your company file, while the rebuild utility can fix that damage. These are the steps you need to follow:- 

  • Go to the File menu and select Utilities.
  • Then select Verify Data and QuickBooks will check your company file for data issues.
  • Now again click on the File menu and select Utilities.
  • Choose Rebuild Data.
  • QuickBooks Information window will open up, tap on OK and follow the onscreen instructions steps to save a backup.
  • Allow the tool to repair your company file, you may have to wait for a while. QB may appear to be stuck, but if you are able to move your cursor, the tool is working.
  • Click on OK after the process is over.
  • Now rerun Verify Data utility by following the first two steps of this solution to ensure that there is no damage in your company file. 

Click on OK if there is no damage in your company file.

Cause 5: Damaged QuickBooks Desktop Application

One possible reason for ‘QuickBooks Scheduled Backup Not working’ issue is damage in your QuickBooks Application. The damage is preventing the scheduled backup from functioning. 

Solution: Use Windows Repair Tool

Windows has an inbuilt repair tool to fix damages in any application. It can also fix the ‘QuickBooks automatic Backup Not working’ issue. These are the steps you need to follow:

  • Reboot your system and close all the unrequired programs that can interfere with QuickBooks.
  • Backup your QB company file.
  • Click on the Start button and then choose the Control Panel. 

(For Windows 8/8.1- Press the Start button and click on the Search bar. Then type Control Panel and choose Control Panel from the results.)

  • Choose Programs and Features and tap on Uninstall a program if required.
  • From the list of programs, Click on QuickBooks and tap on Uninstall/Change.
  • Then click on Continue and tap on Next.
  • Now choose Repair and press Next.
  • Click on Finish after the repair process is over.
  • Restart your system if required. 

Rerun your QB application and download the latest QuickBooks release along with the tax table.

So now we hope that you know what to do when the ‘QuickBooks Scheduled Backup Not working’ issue occurs on your system. There are many other ways to fix application damages, such as running Quick Fix my Program and Clean install tool. If your issue is still not resolved after following the above solutions, we will advise you to reach out to an expert at QuickBooks Data Service Solutions Helpline Number +1-(855)-955-1942 and they can provide further assistance.  

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Lily Evans

Lily Evans is a Certified Accountant with Expertise in QuickBooks, Sage and Quicken Accounting Software. Lily has been working with Data Service Solutions for the last 3 years as a QuickBooks Expert and is Helping Accounting software users with their day to day accounting tasks and issues.

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