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[Updated] Print Paycheck in QuickBooks Desktop, and Intuit Payroll

Print Paystub in QuickBooks

Intuit developers integrated the facility to pay employees directly through the QB application. Users can either do a direct deposit or print pay stubs and paychecks through the QuickBooks application. Although paychecks and pay stubs in outdated payment methods, many small and medium-sized businesses prefer this medium. Both Desktop and Online versions offer the facility to print out paychecks. The methods to Print Paycheck in QuickBooks Desktop and Online versions are totally different. Users can also decide if they would like to print the paychecks while running the payroll or delay it for later.

Do you need technical assistance to print paystubs in QuickBooks? Just beat the hassle and get on-call support from an expert. Call at +1-(855)-955-1942.

Print Paycheck in QuickBooks Online Payroll and Intuit Online Payroll

The method to print paycheck in QuickBooks Online Payroll Enhanced and all other QuickBooks Online Payroll versions has a minor difference. While the steps required to be followed for Intuit Online Payroll Full service is totally different. The process of printing paycheck in QuickBooks and Intuit online versions can be divided into two steps- setting up the printing preferences and then printing the paycheck.

The steps that users need to follow depends on their product. The methods of printing paychecks in QuickBooks Online Payroll and QuickBooks Full Service are totally different. 

1. Print Paycheck in QuickBooks Online

Ensure that you are using either QuickBooks Online Payroll or QuickBooks Full Service Payroll. Your sign-in window would appear like this for the following:- 

Steps to print paystubs in QuickBooks online
Print Paycheck in QuickBooks Online

Now follow the below-mentioned steps to print paychecks in QuickBooks Online Payroll.

Read Also – How to Update QuickBooks Payroll Tax Table

The process of setting up paycheck printing preferences is a bit different for QuickBooks Online Payroll Enhanced and other QuickBooks Online Payroll versions. 

QuickBooks Online Payroll Enhanced
  • Tap on the Settings button and then choose Payroll Settings.
  • Go to the Preferences section and select Paycheck Printing.
  • Then tap on Preprinted QuickBooks-compatible voucher check stock.
  • Choose Print 2 stubs or Print 1 stubs and then tap on OK.
QuickBooks Online Payroll (all other versions)

NOTE: These steps are valid for QuickBooks Online Payroll Full Service, QuickBooks Online Payroll Core, QuickBooks Online Payroll Premium, or QuickBooks Online Payroll Elite.

  • Tap on the Settings button and choose Payroll Settings.
  • Go to the Printing section and tap on the Edit icon.
  • Choose Preprinted QuickBooks-compatible check paper.
  • Then either select Print 1 pay stub or Print 2 pay stubs.

Tip:- Select Align check if you are printing checks for the first time.

  • Finally click on Save and Done.

The following steps are similar for all the QuickBooks Online Payroll versions

  • Go to the Payroll section and choose Employees.
  • Then go to My payroll Section and click on Paycheck List.
  • Choose the paychecks you want to print and then tap on the Print button.

2. Print Paychecks in Intuit Online Payroll Enhanced

Follow the below-mentioned steps to ensure that you are using Intuit Online Payroll Enhanced. Your sign-in window appears like this for Intuit Online Payroll:- 

Print Paystub in intuit online payroll enhanced
Print Paystub in intuit online payroll Enhanced
  • Click on Setup and choose Preferences.
  • Tap on Paycheck Printing Settings.
  • Then choose Preprinted QuickBooks-Compatible voucher check stock or Blank check stock.
  • Now either choose Print 1 stub or Print 2 stubs.
  • Finally, tap on OK.

These are the steps you need to follow every time you want to print a paycheck in Intuit Online payroll- 

  • Go to Payday and choose the Paycheck List. 
  • Choose the Paychecks you would like to print and then tap on View Print.
  • Click on the Printer icon to print the pay stubs.

3. Print Paychecks in Intuit Online Payroll Full Service

Follow the below-mentioned steps after you are sure that you are using Intuit Online Payroll Full Service. The sign-in window for the same appears like this:- 

Steps to Print Paystub in QuickBooks Online
Print Paychecks in Intuit Online Payroll Full Service

You need to contact experts in order to change preferences in Intuit Service Payroll. Give us a call.

These are the steps you need to follow every time you wish to print paychecks in Intuit Payroll Full Service:- 

  • Click on View Paycheck List.
  • Choose the paychecks you would like to print and then tap on Print.
  • Click on the Printer icon to give the print command.  

You have the option to decide when you want to print your paychecks in QuickBooks Desktop. Users can either print it while running payroll or mark them for print later and print them later. Execute the given process: 

You need to verify that your printer has been set up properly. These are the steps you need to follow:- 

  • Click on the File tab and choose Printer Setup.
  • Go to the Form Name section and click on Check/Paycheck.
  • Click on the Settings tab and check the following
    • Printer Name- It should be the name of your printer.
    • Printer Type– It should be your printer.
    • Check Style- Choose the 3-part checks (Paycheck having two pay stubs)
  • Then tap on OK.

NOTE: Do a trial run on your printer to check how exactly you should load your checks. Use a blank paper for the trial run. Follow these steps in order to do so: 

  • Take a white paper and write Top, bottom on it and then flip the paper. Write Back on the flipped side.
  • Load the test paper in your printer and follow the steps to print any one check.
  • Now check the paper, and it will help you understand the right process of loading your check stock.

QuickBooks allows users to set up when they would like to print their paychecks. 

Printing Paychecks While Running Payroll

  • Setup Scheduled/Unscheduled Payroll.
  • Go to Enter Payroll Information window and select the following:-
    • Print Paychecks on check stock in order to queue paycheck for printing.
    • Handwrite & Assign Check Numbers if you want to write paychecks by your hand.
  • Go through paycheck information and then tap on Continue
  • Click on Create Paychecks.
  • Go to Confirmation & Next Steps and choose Print Paychecks.

Marking Checks as Print Later

  • Tap on the Employees menu and choose the Payroll Center.
  • Go to the Transaction tab to select Paycheck. 
  • Select the date range covering the period when paychecks were issued.
  • Double click on the checks you want to print later.
  • Tap on the Print Later box next to the Print icon and then click on Save and Close.

Printing Paychecks that were saved to Print Later

  • Click on the File tab and choose Print Forms.
  • Choose Paychecks and select the payroll bank account.
  • Cross-check that the number in the First Check Number field matches the number of the first check-in your printer.
  • Choose Paycheck and then tap on OK to print.

These were all the methods to Print Paycheck in QuickBooks Online and Desktop versions. We have discussed the steps you need to follow for different versions and printing paychecks as per the user’s preference. If You still have any doubts left or is stuck at any step, reach out to an expert at QuickBooks Data Service Solutions Helpline number +1-(855)-955-1942 and they will provide you will all the required technical assistance.

Frequently Asked Questions

1. How to print payroll checks in QuickBooks online?

You can print the payroll check in QuickBooks with the help of the Employee feature. Then, you can directly move to the Payroll Center button and then select the Print Paychecks tab. After that, you can opt for the printer and can print the checks. For a more detailed process, check out the steps mentioned above.

2. How to set the Printer to print paychecks in QuickBooks online?

In order to set the Printer to print paychecks in QuickBooks online, first go to the File menu, then click on the Printer Setup. Then from the list of printers, choose the printer you want to use for printing checks. After that, choose the page orientation option and select the style check style. Then choose the one-page source from the given options. Then click OK to give the command to the printer to print the paychecks. Ensure your printer is well set and ready to print.

3. Is there any template to print paychecks in QuickBooks online?

Yes, there is a proper template for writing checks in QuickBooks. You can download a blank check template online if it suits you. These checks are formatted in a way that you just need to make minor changes and use them as it is.

4.  Do I have to use only Magnetic Ink to print paychecks in QuickBooks online?

Yes, it is necessary to use only Magnetic Ink to print paychecks in QuickBooks online.

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Lily Evans

Lily Evans is a Certified Accountant with Expertise in QuickBooks, Sage and Quicken Accounting Software. Lily has been working with Data Service Solutions for the last 3 years as a QuickBooks Expert and is Helping Accounting software users with their day to day accounting tasks and issues.

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