Short Process to Add Company To QuickBooks Online & Desktop!

add another company file to QuickBooks Online

Did you know? You can create a new company file without starting from scratch. There might be variety of reasons why you need to Add company to QuickBooks online. For example- Your company changed from one business type to another (sole proprietorship to partnership, partnership to corporation, etc.), you want to combine different company files in one main file or you want to change how you track inventory. Moreover, this can be done in both Online and Desktop versions of QuickBooks. To help you get aware of the entire process, we have covered it in the next part of this article.

Want to Add company to QuickBooks online and don’t know how to do it? Instead of wasting your time, call our QB professionals at +1-(855)-955-1942.

All your business data is saved in your company file and it expands with growth in your business. QuickBooks, on the other hand, allows you to save numerous company files for multiple businesses. But for each business, there should be a separate company file. Thus, you must use your company information for creating a company file.

For detailed steps on how to add company to QuickBooks, apply the given instructions:

  • Open QuickBooks Desktop application in the first place.
  • Then, Go to the No Company Open window and select Create a new company option.
  • After that, you’ll come across these two setup options:
  1. Select Express Start or Start Setup: If you want to begin immediately, this will be the best option for you. All you have to do is enter your business name, industry, and business type and select Create Company File to create your company. Moreover, you can enter this information later.
  2. Select Detailed Start: If you want to do a complete setup, then, you have to enter all of your information right from the beginning.
    • To complete the setup, follow the instructions that appear on your screen. 
    • Lastly, click on Start Working and you can begin working in QuickBooks Desktop.

NOTE: Give your new company file a unique name if you already have one in QuickBooks. This stops QuickBooks from unintentionally overwriting your data.

Add company to QuickBooks Online on the other hand is slightly different than creating one on a desktop. QuickBooks Online is a cloud-based application, where your company data is backed up online. Moreover, you can access the application via Google Chrome or Mozilla. If you already have a QuickBooks account, login to create a new company in QuickBooks Online.

NOTE: You need to know that, whenever you add a new company or a second account into QuickBooks, you will need to purchase a separate subscription plan for each company you add.

To put this company under your existing Intuit ID, log into your current company when creating a new account. Simply click on the Add another company option when creating another account. From there, you’ll only be asked for an Email address and Password. 

  • Choose a plan at
  • Check the version of QuickBooks compatible with your business requirements.
  • Next, you can Buy Now or start with the 30 days free trial.
  • Select your country and go next.
  • On the signup page, type your email address.
  • In case it says that this email address already exists then click on sign in.
  • Login with your existing QuickBooks email address and password.
  • There, your new company is ready and has already been added to your existing QuickBooks account.

Once done, you can simply switch from one company to another quickly.

How to Switch between Companies in QBO?

  • On the top right corner of the login window click the gear icon.
  • Now from the drop down menu click on switch company.
Steps to Switch between company files
  • The next page will have a list of all the companies.
  • Click on the file you want to manage and it will open up for you.
  • Once you have created your company file you can start managing your books almost right away.

We hope the steps listed in this blog would have helped you Add Company To QuickBooks Online without any hassle. However, if you need any further assistance, we would suggest you reach our experts by giving us a call on QuickBooks Data Service Solutions Helpline Number +1-(855)-955-1942.

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