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How To Fix QuickBooks Error The File Exists? [Comprehensive Solutions]

QuickBooks error message the file exists

QuickBooks users have reported the occurrence of QuickBooks Error The file exists while updating payroll, paying scheduled liabilities, or opening state/federal forms. These type of errors in your files occurs while doing payroll. In this article, you will find the effective resolutions to get rid of this error. It comes up with an error message on your screen stating:

The file you specified cannot be opened. Make sure that it is not being used by another program or a read-only file.  The windows error was "The File Exists".
QuickBooks payroll error the file exists

You surely would be looking for the best ways to fix the file exist error in QuickBooks. If you need instant assistance, we will advise you to call our experts at +1(855)-955-1942.

Main Reasons Behind QuickBooks Desktop Windows Error The File Exists

Several reasons such as the file that QuickBooks requires to complete the request is in use by some other application or is read erroneously by QuickBooks can result in QuickBooks desktop windows error the file exists. Other reasons are listed below:

  • Older version of QuickBooks Desktop application.
  • The user account is not having the required administrative rights on Windows.
  • You might not be having a stable internet connection.
  • Normal QuickBooks functioning is restricted by Windows User Account Control settings.
  • You must have come across issues while installing the QuickBooks application.
  • Another reason behind QuickBooks error “the file exists” is faulty Firewall and Internet security settings.

Now, you are aware of the possible causes that result in QuickBooks “The File Exists” Error, it’s easy to resolve the error by following the below-listed troubleshooting solutions:

NOTE: Make sure to have a stable internet connection and an updated version of the QuickBooks Desktop application                                                                                               

Solution 1: Run QuickBooks Application as Administrator

Running QuickBooks Application as an Admin may resolve the issue. The steps are simple to do so:

  • Click on the Windows icon and type QuickBooks in the search space.
  • The search results would be visible in the Search window.
  • Now, Right-click on the QuickBooks version and year that you want to open.
  • Then, click on Run as administrator.

     Run-QuickBooks-App-as-an-Administrator
  • Now, run the payroll update.
  • Close the QuickBooks application once the process completes and open it normally.

Solution 2: Update Windows Permissions

  • Click on the Windows icon and type File Explorer in the search space.
  • Then, open File Explorer and search for your QuickBooks program file. It will appear like this:
QuickBooks file in Windows file manager
Processor TypeFile Path for QBW32.EXE
32-bitC:\program files\intuit\quickbooks (year)
64-bitC:\program files x86\intuit\quickbooks (year)
  • Right-click your QuickBooks program (QBW32.EXE) file and select the Properties option.
  • Further, click on Security followed by Edit and Add.
  • In the window, type in Everyone and then select OK.
  • In the Security window, mark the Full control checkbox and then select OK.
  • Select Add again. In the window, type in Users and then select OK.
  • In the Security window, select the checkbox for Full control and then select OK.
  • Once done, click on Apply and then OK to close your settings.

Still, stuck with QuickBooks payroll error the file exists? In that case, you must proceed to the next solutions.

Solution 3: Turn Off UAC in Windows Settings

Windows User Account Control settings are required to restrict your actions to keep your operating system safe and secure from external threats. However, some particular QuickBooks features or processes might pose a threat to the security of the Windows operating system, which is why UAC prohibits them, which gradually results in a QB error. When you disable the UAC for a short while, it allows QuickBooks to function properly, therefore, fall in the occurrence of errors.

  • Open the Run Window by simultaneously pressing Windows + R keys on your keyboard.
  • Type Control Panel in the text box and click on OK.
  • Now, select User Accounts followed by User Accounts (Classic View).
  • After that, click on the Change user account control settings option.
  • Follow the below steps when the slider Window opens up (A pop-up by UAC will appear on your screen; click on Yes to proceed.)
    1. Set to Never Notify and turn UAC OFF by clicking on OK.
    2. Whereas, set to Always Notify and click on OK to turn UAC ON. Again, click on YES when the prompt by UAC appears on your screen.
  • At last, restart your computer.

IMPORTANT: Well, it’s crucial to turn UAC off for resolving the issues related to the QuickBooks Desktop. But, don’t forget to turn it on to avoid any unwanted security risks on your computer.

Solution 4: To Re-register QuickBooks .DLL and .OCX File, Use Reboot.bat file

QuickBooks Reboot.bat is a utility that automatically re-registers all your QuickBooks installation files. And thus, helps you resolve the QuickBooks error the file exists.

  • Close the QuickBooks Desktop application in the first place.
  • Now, you have to Right-click the QB icon and Click on Properties.
  • Go to Open File Location and search for the reboot.bat file in the folder.
  • Moving further Right-click the Reboot.bat file and click on Run as Administrator.
  • Make sure you Wait until the black color command prompt window scrolls all the QuickBooks files and gets exit automatically.
  • Lastly, restart Windows and check if the QuickBooks error the file exists persists or not.

Solution 5: Delete QBPRINT.qbp file

When you print a form using QuickBooks Desktop, you might face QuickBooks error the file exists. In such a situation, you must follow the below-given steps:

  • Open the Run dialog box by pressing Windows + R keys simultaneously.
  • Then, type Control Panel and click OK.
  • Select Devices and Printers, right-click and select Remove on any printer that is no longer in use or is showing an error sign.
  • Exit QuickBooks Desktop and open Task Manager by pressing Ctrl + Alt + Del keys together.
  • Go to the Processes tab, there right-click QBW32.exe and click on End Process. Click on Yes for confirmation.
  • If using QuickBooks Premier then, go to C:\ProgramData\Intuit\QuickBooks. Whereas, for QuickBooks Enterprise, navigate to C:\Users\username\AppData\Roaming\Intuit\(QuickBooks_version)\TSPrinterSettings\.
  • At last, search and delete the QBPRINT.qbp file from the folder and open QuickBooks once again to give a print.

We hope the resolution methods mentioned in this blog would have helped you resolve the QuickBooks error the file exists. However, if you’re stuck and need further assistance, we would suggest you to get in touch with our experts by giving us a call on QuickBooks Data Service Solutions Helpline Number +1(855)-955-1942. Our team is well equipped in handling any issue related to the Payroll update.

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