The Personal Identification Number (PIN) can be best understood as the security code that helps secure access to the payroll service. If you want to make any modifications to the payroll account, you will be required to enter the PIN. Now comes an issue, where you can forget your PIN and can’t access your Assisted Payroll account. In such a case, you should reset Payroll PIN in QuickBooks Desktop, but you may wonder how to do it.
Therefore, we have created this detailed guide to tell you how to reset Payroll PIN to access your account. In the upcoming sections, let’s discuss all the significant scenarios where it is required to change it and how to implement the modifications.
If you have any doubts about your payroll account or are facing issues related to it, let our QB experts help you. Call us at +1-(855)-955-1942 to speak with a professional to overcome an error more seamlessly.
How Important is Payroll PIN in QuickBooks?
The payroll PIN is crucial for accessing QB Payroll data to authenticate the user each time, which enhances account security. The scenarios below list the situations in which you need to enter your PIN.
- If you want to share your payroll data with your payroll service
- When you need to change any bank account information on the Account Maintenance page
- If you wish to print or view the tax filed by Assisted Payroll Service under the Payroll Tax Center
Specific Criteria Your New Payroll PIN Must
When you create payroll PIN in QuickBooks, you must ensure that:
- PIN is 8-12 characters long
- Has at least a numerical digit and a letter
- No special characters are allowed to create the QB Payroll PIN
Make sure to create a PIN for the QuickBooks Payroll that you can remember or note down for future reference. Now, let’s delve into the next section to know the steps to do so.
The Right Way to Reset Payroll PIN in QuickBooks Desktop
This section will provide you with the right way to create or reset Payroll PIN in QuickBooks Desktop. All you need to do is implement the steps below in the given order.
Important:
- You will need the admin credentials, which must be at least seven characters long
- Ensure that the system you are using has been used earlier to send payroll data
- While creating the PIN, remember to ensure that the requirements discussed in the previous section are met
Now, follow the method below as per the situation to create the QB Payroll PIN.
Scenario 1: When You Still Know the Old Payroll PIN
If you still remember the old PIN, you need to change it from the Payroll Account Management Portal as listed below.
Here’s How to Reset PIN in QuickBooks Desktop Basic, Standard, or Enhanced Users
Carry out the steps below to reset the Payroll PIN in QuickBooks Desktop Basic, Standard, or Enhanced.
- Navigate to the Employees tab > choose My Payroll Service
- Next, tap on Account /Billing Information
- Here, you should sign in using the Intuit Account login
- Now, choose the Payroll Details section, and access the Payroll Service PIN section
- Lastly, tap on Update PIN, input the old PIN, then create a new one and press Submit
However, if you wish to reset the PIN in the QuickBooks Desktop Payroll Assisted, move to the next method.
Here’s How to Reset Payroll PIN in QuickBooks Desktop Payroll Assisted
To reset Payroll PIN in QuickBooks Desktop Payroll Assisted, follow the steps outlined below.
- Start by opening the Employees menu
- Next, choose My Payroll Service, then tap on Billing/Bank Information
- Select Change next to My PIN from the Service Information tab and enter the old PIN you know
- Lastly, create the new PIN, confirm it, and choose the Submit option
Now comes a bigger issue when you don’t remember the old PIN. To overcome this issue, follow the next section to know what to do in that situation.
Note: Facing QuickBooks Error 15270 during a payroll update? Don’t worry—this issue usually occurs due to corrupted update files or system misconfigurations. Learn quick methods to resolve it and ensure smooth payroll processing in QuickBooks Desktop.
Scenario 2: When You’ve Forgotten the QuickBooks Payroll’s Old PIN
We have listed the steps below to reset Payroll PIN in QuickBooks Desktop if you have lost or forgotten the current PIN.
- Start by opening the QuickBooks Desktop and signing in with an Admin account
- Tap on Send Payroll Data from the Employees tab
- Next, press the Send button under the Send/Receive Payroll Data window
- Now, tap on Forgot your PIN in the Payroll Service PIN window
- Then, you should enter the password in the field
- Here, press OK and enter the new PIN from payroll
- Lastly, press the Submit button to save changes
Once you have implemented the above-mentioned steps, you will be able to create a new PIN. Now, you will be able to perform the payroll functions.
Steps to Carry Out If You Can’t Change PIN in QuickBooks
You must implement the steps below if you can’t change or reset Payroll PIN in QuickBooks Desktop.
- Download the Direct Deposit PIN reset form, then fill in the details in it
- Ensure that the Primary Principal or Secondary Principal signs the form
- Next, create a photocopy of the primary or secondary principal’s government-issued ID, and contact us to get help in submitting the form and the identification via Intuit File Exchange
- After receiving the email from Intuit Payroll intimating the status of the request, contact us so we can create a new PIN for you
We hope that the above-mentioned information and solution will work to resolve your issue, and you can easily reset Payroll PIN in QuickBooks Desktop.
Reset Payroll PIN in QuickBooks Desktop – A Quick View
The quick view table below will show you the condensed version of the information we have covered so far.
| Scenarios to enter payroll PIN | To send payroll transaction information, to print or view the filed tax, and to change the bank account information. |
| Necessary criteria | PIN must be 8 to 12 characters, should have at least one letter, at least one numerical digit, and shouldn’t include any special characters. |
Conclusion
This was all about how to reset Payroll PIN in QuickBooks Desktop in a safe and secure manner. Additionally, we have listed the scenarios in which you may need to create a new PIN to access QuickBooks. Now, whether you are an Assisted Payroll user or a Basic Payroll user, this blog will help you resolve your issue. However, if you are experiencing any technical difficulties while creating or resetting your payroll PIN, seek professional help. You can call us at +1-(855)-955-1942 to speak with a QB expert.
Frequently Asked Questions (FAQs)
A. It is required to enter the PIN if you wish to send payroll transaction information through a direct deposit. The reason behind it is the company’s security credentials for the QB Payroll Service, which ensures security while making payments.
A. To unlock a finalized pay run, start by heading to the Payroll and choosing the Pay Runs tab. Next, choose the pay period you want to unlock, select Pay Run Actions, followed by Unlock. Now, enter the reason for unlocking the pay run, then choose Unlock to confirm. After that, make the required changes to the pay run. Lastly, verify that your modifications are accurate, and then Finalize Pay Run again, if needed.
